Qualities that we look for when we chose our suppliers

In our quest for the selection of our distinguished suppliers, we are keen to carefully select those suppliers who are making a balance between reducing the costs that we incur to a minimum, while contributing to increase our profits. We must, before any application of a large purchase, make sure that the new resource we are dealing with has the capabilities to achieve this goal. On the other hand, this resource should undertake to secure goods and services that we require should be in accordance with the specifications that we set, and accept this condition as soon as the acceptance of the order of the consignee. We must also make sure that the new resource, which we have chosen, has the capacity and technical equipment which enables it to meet our requirements successfully, and delivers the goods and services required by the date agreed upon, noting that we do not accept the receipt of goods or services that we asked after the time agreed . We are also keen to ensure that the supplier has the ability to produce the quantity that we require, and that he is able to increase the production capacity to keep pace with our growth and expansion. And that all suppliers must have full power, which allows them to negotiate with us to reach a fixed and definite agreement. Otherwise, they must tell us explicitly and before accepting any purchase orders and contracts that they have only limited powers to conclude an agreement with us, or they were not sure of the powers conferred upon them in this regard. Note that all orders are considered firm once the agreements are accepted by the supplier.
Also, all prices are fixed and not subject to bargaining after the delivery of the purchase order, unless the agreement signed with the supplier includes a text that makes it possible to change the prices due to a change in cost. Even in cases where the agreement allows raising the price, the supplier must submit a request to increase the prices for its adoption by the authorized buyer, and it should be accompanied by documented evidence to prove the additional costs. In contrast, suppliers must reduce prices when costs go down, and this would make these prices competitive. Each procurement process will be held by a different evaluation of criteria and evaluated by a variety of parties (the beneficiary party, Contracts and Procurement Section) each according to its specialization.

Criteria for evaluating suppliers

Respond to requests for quotations. Delivery period

Quality of materials. Quality control

The safety of materials in transport.

The ability to supply the required quantity.

Rapid response in case of difficulties.

Competitive prices and flexibility in payment

Criteria for evaluating contractors

Provide the adoption of materials and suppliers on time.

Commitment to implement the Executive Schemes. Inspection of material periodically

Apply for the amendment in sufficient time. Communicate and respond to the supervising party

Implementation of business according to the approved engineering specifications. Efficiency of the technical staff.

Compliance with the requirements of security and safety. Rapid response in the event of difficulties.

Compliance with the timetable.

Competitive prices and flexibility in payment.

Criteria for evaluating consultants (Design)

The ability to meet the design needs of the requesting party.

Efficiency of the technical staff. The quality of the product. Development and innovation in the engineering design.

Commitment to standards and engineering specifications.

Speed of response to the observations.

The accuracy and quality analysis of the bids.

Rapid response in case of difficulties.

Competitive prices and flexibility in payment.

Compliance with the timetable.

Criteria for evaluating consultants (supervision)

Compliance with the timetable.

Follow up the implementation of the business carried out by the executing party.

The efficiency of the technical staff and their presence.

Making sure to inspect the material.

Follow the requirements of security and safety.

Verification of the accuracy rates of achievement.

Presence during the implementation of the main works.

Periodic reports.

Development and innovation in the implementation of business.

Rapid response in case of difficulties.

Competitive prices and flexibility in payment.

Criteria for evaluating service contracts

Compliance with the timetable.

Quality of business.

Efficiency of the technical staff. Speed of response and communication.

Compliance with the requirements of security and safety.

Development and innovation in the implementation of business.

Rapid response in case of difficulties.

Competitive prices and flexibility in payment.

Black list

Any resource that does not make, in the evaluation results, a ratio of 70% and above is given the opportunity to adjust the degree of evaluation, but if the repeated evaluation is a decent of the ratio above, then it is placed in the black list, as well as the resource that gets an assessment less than 40%, is placed in the blacklist and will be prevented to deal with him in the Department.

Ethical standards

All the staff working in the Contracts and Procurement Section is committed to the ethical standards recommended by the Procurement Charter of the Emirate of Ajman.

Rules of professional conduct

All staff should maintain their loyalty to the employer in which they operate, and maintain its objectives in accordance with these rules as long as they do not violate any federal or local laws.

All vendors should complete the required procurement without any favoritism or bias on a personal basis, and to provide maximum value to the buyer when taking into account all factors.

Each of the buyers and sellers are obliged to truthfulness and honesty in their dealings and work under them, and stay away from all forms of fraud and manipulation.

All must stay away from all types of conflicts of interest that threaten the impartiality and integrity in business dealings. It is assumed that the buyers are honest with suppliers, whether existing or potential, as it is supposed for the sellers to exchange honesty themselves.

All buyers and sellers should demonstrate the highest standards of proper personal conduct.

The buyers should not accept gratuities offered by their suppliers and, in return, the suppliers should not provide such gratuities to buyers.

For registration as a supplier, please fill out the form located at the Contracts and Procurement section in the Department and submit the form only on Mondays of each week.